Waste Management Coordinator
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Who are we?
We are a gas distribution business that services the gas infrastructure across Wales and the south-west of England. We serve our customers and communities with safe, reliable, and affordable energy services whilst investing to create a sustainable future to deliver our carbon-free vision for 2050.
What we’re looking for?
We’re looking for a Waste Management Coordinator to be responsible for coordinating waste sample collections and ensuring all supporting documentation is complete, accurate, and maintained to an audit-ready standard.
This includes ensuring laboratory certification and waste classification data are processed in a timely manner, in line with WM3 guidance, the Street Works UK (SWUK) Waste Classification Protocol, Duty of Care requirements, and internal governance standards.
Working within the priorities and frameworks set by the Waste Manager and Waste Management Lead, the Administrator supports compliant day-to-day operations by coordinating documentation, system uploads, invoices and the flow of information between operational teams, waste suppliers, laboratories, and internal stakeholders.
We’ll trust you to:
- Produce, collate, review, and maintain chain‑of‑custody records, laboratory reports, and classification documentation
- Ensure all waste documentation is complete, accurate, correctly referenced, and stored in line with regulatory and company retention requirements
- Identify missing, incorrect, or late documentation and proactively follow up with operational teams, suppliers, or laboratories
- Complete and manage high volumes of Waste Information Forms (WIFs) and chain of custody documentation, ensuring accuracy, traceability, and compliance
- Upload and maintain waste data, laboratory results, classification outputs, and supporting evidence within required systems (e.g. ECDM, Aurora, SWUK / Street Manager)
You can read a full job description here.
You’ll need to have:
- Proven experience in an administrative, coordination, or scheduling role
- Strong organisational skills and attention to detail
- Confidence managing high volumes of documentation and data
- Competent use of Microsoft Excel and document / workflow systems
- Ability to prioritise tasks in a fast‑paced operational environment
We would also love to hear about anything else you feel you could add or bring to the role!
As we are a safety critical organisation, all offers of employment are subject to pre-employment drug & alcohol screening.
What’s in it for you?
- A competitive salary starting at £35,940 rising to £41,073
- Hybrid working
- Flexible working opportunities
- 25 days annual leave plus bank holidays which can be tailored to celebrations that reflect your beliefs
- Retirement Savings Plan (pension) with Aviva: 5% employee contribution, with WWU doubling your contribution at 10% - totalling 15%
- 14 x salary Life Insurance linked to membership of the Retirement Savings Plan
- “Choices” flexible benefit scheme options including corporate gym memberships, dental insurance, and health cash-plans
- Access to our Financial Wellbeing Programme - allowing you to manage your benefits flexibly to suit your financial needs
- Enhanced pay for parental leave
- Retail discounts and cashback scheme
- Friends & Family Discount for Three Mobile and Broadband
- Colleague recognition including Annual Celebrating Excellence Awards
- Living Wage Accredited Employer
- Award winning employer for ‘Outstanding Contribution to Workplace Health and Wellbeing’ and leading the industry in championing equality, diversity and inclusion
- Annual salary review
- Discretionary annual bonus
- Company Sick Pay
- In-house Occupational Health Team
- Employee Assistance Programme
- Comprehensive training
The way we do things
Our Ambition, Priorities and Values inform everything we do as a business – from our strategic planning to the performance management of our colleagues. Our values underpin everything we do and we are committed to creating a working environment that supports and fosters diversity, inclusion and equity, where all of our colleagues feel valued and supported to contribute to their full potential.
We are focused on creating a culture where it doesn’t matter about gender, race, sexuality or disability; it’s about our colleagues’ skills, the way we do things and how we live our values.
You can find out more here.
Interested?
If you think you’d make a good addition to the team, we would love to hear from you!
To apply, click the link below.
If you would prefer to complete your application form in an alternative format such as Microsoft Word or would like to discuss the role in a little more detail, please contact us at recruitment@wwutilities.co.uk or on 07971 038 982.
You can also ask us about flexible working practices that may be available or tell us if you have any special requirements during the application process.